Monday, February 08, 2016
Timeclock Installed at NorCo Courthouse
Trapp, who is only using it for employees in her department at this point, states the timeclock will "maximize efficiency" and reduce paperwork.
Under the current system, every department head must fill out time sheets for every employee, which takes away from other responsibilities. In addition, it leads to human error. One department head actually stands at the door and notes each employee as he or she comes in. A timeclock is more accurate and actually less intrusive, Trapp argues.
When software is used in tandem with the clock, it increases employee satisfaction because they can access an online portal to see sick, vacation, and or hours worked. That way, they know where they are at any point in time during the pay period at their convenience rather than having to ask to see their paper or go to the time keeper.
Time clocks make payroll processing easieras well. The information from the time clocks feeds directly into Kronos, a software program, which assists in the accuracy of payroll processing.
Certain times can be coded for special pay and/or overtime because schedules are usually programmed into the clocks.
Time clocks can simplify life for employees – if they go to multiple locations they can punch in anywhere rather than have to return to a central location to punch out. Additionally, it will track things like shift swaps, or assign hours to specific tasks making it much more convenient.
They also can simplify multi location time keeping – Gracedale payroll can be automatically transmitted to the courthouse to fiscal affairs as all information is processed centrally there.
Although this practice has no application to other departments at the courthouse campus, Trapp said she is "leading from the front."
One person who will not be following that lead is Controller Steve Barron, who was unaware of the timeclocks. He called it a "logistical nightmare" for his professional staff, who sometimes start their days with outside audits. He also questioned the need for a timeclock or paper for many clerical employees who can be tracked the moment they log into their computers with the VoIP system.
Barron suggested that Kronos, a software product associated with VoIP, can monitor an employee's time and attendance and generate reports without the need for a timeclock or department head.
This system is currently being used to track Public Works employees, although it is unclear whether it is fully operational.
It is unknown how much was spent for this single timeclock or whether it is biometric.